E-Procurement that actually works for Africa.
PearlProcure manages your entire procurement cycle — from annual procurement plans to contract award and payment — in one connected platform built for East African institutions.
Every module your procurement team needs — connected end to end.
PearlProcure covers the entire procurement lifecycle. No more jumping between spreadsheets, emails, and manual registers.
Planning (Annual Procurement Plan)
Build and publish your Consolidated Annual Procurement Plan. Track by department, method, and budget. Export internal and public versions in one click.
PPDA compliantRequisitions
Departments raise purchase requests online. Budget checks happen automatically and requests route to the right approvers — no paper changing hands.
Bidding / RFQs
Publish open tenders, restricted bids, or RFQs. Vendors respond through the portal — sealed, timestamped, and tamper-proof until the opening date.
Supplier Evaluation
Committees score bids online against your criteria. All scores are recorded, auditable, and locked after submission — no backdating possible.
Contract Award
Generate award letters and contracts from templates. Notify the winning vendor automatically and archive everything linked to the original tender.
Purchase Orders
Issue POs directly from approved requisitions. Track delivery and match POs to goods received notes before any payment is authorised.
Stores & Inventory
Receive goods into store, track stock in real time, and issue items to departments — all linked back to the original purchase order.
Invoices & Payments
Match invoices to POs and GRNs. Route payments through your finance approval chain with a complete timestamped audit trail.
Supplier Management
Maintain a verified supplier register with credentials, performance history, and blacklist capability. Invite suppliers to self-register via the vendor portal.
From plan to payment — fully connected.
PearlProcure links every step so nothing is missed and everything is traceable.
Build your APP
Each department plans procurement needs. The system consolidates them into your Annual Procurement Plan automatically.
Raise requisitions
Approved APP items trigger requisitions. Budget checks run in real time before anything moves forward.
Run bidding
Publish tenders or RFQs. Vendors submit sealed bids through the portal, opened digitally at the deadline.
Evaluate & award
Committees score bids online. The system generates the award letter and contract — no manual drafting.
Receive & pay
Goods go into stores, invoices match to POs, and payments are approved through your finance workflow.
Built for institutions with serious procurement.
Whether you manage 10 tenders a year or 500, PearlProcure scales to your institution and team size.
Government Ministries & Agencies
PPDA-aligned workflows, full audit trail, and multi-department visibility for public sector accountability.
Public Universities & Institutions
Manage construction, supplies, and services with governing council and finance committee oversight built in.
NGOs & International Organisations
Donor-ready reporting, transparent vendor selection, and fully traceable spend for every programme.
Hospitals & Health Facilities
Centralise medical supply procurement. Pairs with PearlCare HMS for a fully integrated health institution.
District Local Governments
Simple enough for district offices, robust enough for high-volume procurement across multiple departments.
Large Enterprises
Centralise procurement across departments, subsidiaries, or regions with one unified reporting layer.
Built by a team trusted across East Africa.
Plans for every institution size.
All plans include full system access, onboarding, and support from our Kampala team. Request a quote and we respond within 24 hours.
Small departments, up to 5 users
- ✓ Planning & APP module
- ✓ Requisitions
- ✓ Basic bidding / RFQs
- ✓ Supplier portal
- ✓ Up to 5 users
Mid-size institutions, up to 25 users
- ✓ Everything in Starter
- ✓ Full evaluation module
- ✓ Contract award & registry
- ✓ Purchase orders
- ✓ Invoices & payments
- ✓ Stores & inventory
- ✓ Up to 25 users
Large institutions & multi-entity networks
- ✓ Everything in Professional
- ✓ Multi-branch / multi-entity
- ✓ Custom integrations & API
- ✓ Dedicated onboarding
- ✓ Priority support
- ✓ Unlimited users
See PearlProcure in action.
Our team will walk you through a live demo tailored to your institution's procurement workflow. On-site in Kampala or virtual — your choice.
Or email info@cosarntechnologies.com